Awards

GUIDELINES

For Awards Instituted
By the Indian Psychiatric Society


General Guidelines

(a) Formation of Panel of Judges:

  1. The members of the panel judges must be prepared by Chairperson of the Awards Committee in consultation with the members of the Award Committee.
  2. The panel must have strength of three members for each award.
  3. There shall be no bar to the appointment of an individual to more than one panel of judges.
  4. The awards committee shall be at liberty to co-opt one or more members to the panel of judges during adjudication of the presented version of a paper. The committee shall be under no obligation to appoint the same person for both the written and presented version.
  5. None of the judges appointed to a panel to adjudicate an award shall be eligible to contest for the same award. However, a judge may compete for any other award.
  6. The chairman and members of the awards committee, besides the President & Vice President, shall be debarred from contesting for or proposing the name of anyone for any award.

(b) Rules governing the method of assessment of entries for competition:

  1. All the entries for an award received within the stipulated time, irrespective of their number, shall be assessed for the award.
  2. No paper shall be eligible to compete for the award where members who have won that award for the immediately preceding year appear as an author or co-author.
  3. A paper or substantially the same paper cannot compete for more than one award in any particular conference.
  4. A paper or substantially the same paper which has already won an IPS award is debarred from competing for any award of the IPS.
  5. The principal author and at least 50% of all authors must be members of the society at the time of submission / publication of the paper or nomination, as the case may be, for the award. Members mean Life Fellows or Life ordinary members only, unless specific membership status is mentioned for each award.
  6. A panel of judges shall rate the papers. There shall be 3 judges on each panel. Out of the total marks i.e. 100, 60 (60%) will be for preparation and compilation of the manuscript and 40 (40%) will be for its presentation during the conference. Subject to adjudication and confirmation by the awards committee and rectification by the executive council of the IPS, the paper securing the highest total marks (out of 100) shall win the award. In case of tie, the concerned papers will be declared joint winners and the money will be equally shared by them. In case no paper scores 50% or more marks, the award committee may not declare any winner for the award for that particular year and conference. (Please see the rules for the relevant awards in cases where presentation at the conference is not a criterion).

The Assessment of the written manuscript will be on the following pattern

Maximum Marks: 60 Marks

  1. Topic, title, its relevance and methodology - 12 marks
  2. Survey of literature, references, bibliography - 12 marks
  3. Presentation of results and discussion - 1 2 marks
  4. Conclusion and how far they are substantiated by the study. - 12 marks
  5. Clarity, Lucidity, precision of language and overall elegance of the paper. - 1 2 marks

The Assessment of Presentation

Maximum Marks: 40 Marks

  1. Style, clarity, compactness of expression and presentation - 10 marks
  2. Expression and Language- 10 Marks
  3. Use of visual aids (audio-visual techniques, if any), appropriateness,
  4. Quality visibility and comprehensibility, novelty.- 10 Marks
  5. Response to points raised in discussion - 10 marks

The Assessment of Oration Nomination

  1. In case of an oration award the nominations shall be assessed by a panel of judges appointed for the purpose. The person securing the highest marks shall be selected to receive the award, subject to ratification by the awards committee and the executive council and to deliver the oration provided that the marks secured by him is not less than 50% of the full marks which is 100. In case of a tie, the concerned nominations shall be re-assessed by another panel of judges.
  2. If in the opinion of the panel of judges, no contestant for an oration award scores 50% or above, there will be no oration award for the relevant year.
  3. The verdict of the panel of judges as adjudicated and ratified by the awards committee and the Executive Council of the society shall be final and binding.

 

DETAILS OF INDIVIDUAL AWARDS

D. L. N. Murthy Rao Oration Award

D.L.N. Murthy Rao Oration award has been instituted in the memory of the late Dr. D.L.N. Murthy Rao, a senior Fellow of the Society. This oration will be delivered at each annual conference of the Indian Psychiatric Society.

RULES:

  1. The oration award will be declared one year in advance at every annual conference of the society.
  2. Any Life Fellow of the Society can propose the name of any other Life Fellow of the society for the oration award. The proposal including the bio-data of the nominee must be submitted to the Chairperson, Awards Committee by a date determined by the Executive Council of IPS. The proposal must be accompanied by a written consent of the nominee.
  3. To be eligible for the award, the nomination shall be assessed on the following criteria:
    (a) Contribution to the service and development of psychiatry in India- 30 marks
    (b) Contribution to the Indian Psychiatric Society - 30 marks
    (c) Contribution to teaching, training and research in Psychiatry - 20 marks
    (d) Overall seniority in Psychiatry, recognition, and standing amongst fellow Psychiatrists in India- 20 marks
  4. A panel of judges shall rate the nominations. The nomination securing the highest total marks (out of 100) shall win the award, subject to ratification by the awards committee and the executive council of the society. In case of a tie, the concerned nominations shall be re-assessed by another panel of judges. To win an award not less than 50% of the full marks must be obtained by a nominee.
  5. The oration paper will become the property of the Indian Psychiatric Society and shall be published in the Indian Journal of Psychiatry with the necessary editorial corrections. The speaker will pass on the oration paper to the Editor, Indian Journal of Psychiatry as soon after the annual conference as possible for its publication in the journal.
  6. The speaker can choose any topic for the oration. He shall intimate the title of the oration to the chairperson awards committee at least three months prior to the conference.
  7. The speaker will be paid a lump-sum for the oration. He will also be awarded a suitable scroll.
  8. No person shall win the award more than once.

TilakVenkoba Rao Oration Award

This oration award has been instituted out of an endowment received from Dr. A. Venkoba Rao, a Past-President of the society, in the memory of his son Mr. TilakVenkoba Rao. This oration should be on any aspect of mental health and will be delivered at each annual conference of the Indian Psychiatric Society.

RULES:

  1. The oration award will be declared one year in advance at every annual conference of the society.
  2. Any Life Fellow of the society can propose the name of any other member of the society, who is not over 40 years of age on 30th September of the year in which he is submitting his entry. If that conference is not held in that year, the date of reckoning the age shall remain the same. The proposal and the bio-data of the nominee must be submitted to the Chairperson, Awards Committee. The proposal shall include the proposed titles and an outline of the oration and details of the nominee's work in that topic which will also be taken into account in assessing the nomination. The proposal must be accompanied by a written consent of the nominee and certificate of his age as recorded in the school leaving certificate or equivalent records.
  3. A panel of judges shall rate the nomination. The nomination securing the highest total marks (out of 100) shall win the award, subject to ratification by the awards committee and the nominations shall be reassessed by another panel of judges. To win an award not less than 50% of the full marks must be obtained by a nominee.
  4. The oration paper will become the property of the Indian Psychiatric Society and shall be published in the Indian Journal of Psychiatry with the necessary editorial corrections. The speaker will pass on the oration paper to the Editor, Indian Journal of Psychiatry, as soon after the annual conference as possible for its publication in the journal.
  5. The speaker will be paid a lump sum for the oration. He will also be awarded a suitable scroll.
  6. The decision of the panel of judges as ratified by the awards committee and the executive council of the society shall be final and binding.
  7. If in the opinion of the panel of judges, no contestant for an oration award scores 50% or above, there will be no oration award for that year.
  8. No person shall win this award more than once.

Marfatia Award

The Marfatia Award has been instituted out of an endowment received from the late Dr. J.C. Marfatia, a Past President of the society, The award is given to a paper presented at the annual conference of the society.

RULES:

  1. For the paper to be considered for the award, it shall be necessary for the author to submit the full paper to the Chairperson, Awards Committee, by a date to be determined by the Council of the IPS. For the sake of uniformity of style the paper shall be prepared in accordance with the "Instructions to contributors" published in the Indian Journal of Psychiatry. Abstract of the paper (not more than 200 words) shall be enclosed with the paper.
  2. To be eligible for the award the paper must fulfill each of the following criteria.
    (a) It must be a research paper based on work done in India. It must not have been published in a scientific journal or have been awarded any award of the IPS.
    (b) The principal author must be a Life Fellow of the Society and at least 50% of all authors must be members of the IPS at the time of the submission of the paper.
  3. 60% marks will be for preparation and compilation of the manuscript and 40% marks will be for the presentation at the conference. A panel of 3 judges shall rate each paper, both for the written version and the presentation. To be eligible for presentation the manuscript must be assessed, to have scored more than 40% of the marks (i.e. 24 out of 60 or more). The best three papers only may be permitted to be presented at the conference due to constraints of time. This rule may be relaxed in unusual situation at the discretion of the Awards Committee with the approval of the Executive Council. The paper securing the highest total marks shall win the Award, provided it scores not less than 50% of the maximum marks. This is subject to adjudication and ratification by the awards committee and confirmation by the Executive Council of the IPS. In case of a tie the concerned papers will be declared joint winners.
  4. Authors of the award winning papers shall be considered to have won the award and will be issued certificates and will be eligible for the awards money. The money shall be handed over to the principal author for disbursement among the co-authors.
  5. Rules common to all IPS awards will also be applicable to this award.

Bhagwat Award

The Bhagwat Award was instituted out of an endowment received from Dr. A.G. Bhagwat in the memory of his father Dr. G.A. Bhagwat, for the paper presented at the annual conference of the Society by a younger member. The paper must be presented by a member not over 35 years of age on 30th September of the year in which he is submitting his entry. If that conference is not held in that year, the date of reckoning the age shall remain the same.
None of the authors or co-authors will be over 35 years of age on the specified day mentioned above. The contestants must enclose with their papers, their certificates of age as recorded in the school leaving certificate or equivalent records.

RULES:

  1. For any paper to be considered for the award, it shall be necessary for the author to submit the full paper to the Chairperson, Awards sub-committee, by a date determined by the council of the IPS. For the sake of uniformity of style the paper shall be prepared in accordance with the "Instructions to contributors" published in the Indian Journal of Psychiatry. The abstract of the paper (not more than 200 words) shall be enclosed with the pape'r.
  2. To be eligible for the award, the paper must fulfill each of the following criteria. I
    (a) It must be a research paper based on work done in India. It must not have been published in a scientific journal nor have been awarded any award of the IPS.
    (b) The principal author and at least 50% of all authors must be members of the IPS at the time of the submission of the paper.
  3. A panel of judges shall rate the papers. Out of the full marks i.e. 100, 60% will be for preparation and compilation of the paper and 40% for its presentation at the conference. The paper securing highest total marks (out of 100) shall win the award subject to ratification by the awards committee and the executive council of the society. In case of a tie, the concerned papers will be declared joint winners. To win an award not less than 50% of the full marks must be obtained by a paper. To be eligible for presentation, the written version of the paper must secure at least 40% of the full marks allotted for the written version i.e. 24 out of 60.
  4. All authors of the award winning paper shall be considered to have won the award and will be issued certificates and will be eligible for the award money. The money will be handed over to the principal author for distribution among the co-authors.
  5. None of the judges appointed for this award, shall be contestants for this award. However, a judge is eligible to contest for any other award.

Col. Kirpal Singh Award for Military / Industrial Psychiatry

This award has been instituted out of an endowment received form Col. Kripal Singh, a Past President of the Society. This award is given to the best paper in military psychiatry and/or industrial psychiatry presented at the annual conference of the society.

RULES:

  1. For any paper to be considered for the award, it shall be necessary for the author to submit the full paper to the Chairperson, Awards Committee by a date determined by the council of the IPS. For the sake of uniformity of style the paper shall be prepared in accordance with the "Instructions to contributors" published in the Indian Journal of Psychiatry. The abstract of the paper (not more than 200 words) shall be enclosed with the paper.
  2. To be eligible for the award, the paper must fulfill each of the following criteria.
    (a) It must be a research paper based on work done in India. It must not have been published in a scientific journal nor have been awarded any award of the IPS.
    (b) The principal author and at least 50% of all authors must be members of the IPS at the time of the submission of the paper.
  3. The assessment of the manuscript and the presented version will be as per guidelines in rule (6) common to all awards of the IPS.
  4. All authors of the award winning paper shall be considered to have won the award and will be issued certificates and will be eligible for the award money. The money will be handed over to the principal author for disbursement among the co-authors.
  5. None of the judges appointed for this award, shall be contestants for this award. However, a judge is eligible to context for any other award.

The Poona Psychiatrists Association Awards I & II

These awards have been instituted out of an endowment received from the Poona Psychiatrists Association for the best published article based on original work in the field of psychiatry and constituting of the most outstanding contribution of the year by a member on any aspect of psychiatry. PPA-I is for the best paper published by any Life Fellow of the IPS. PPA-II is for the best paper published as a first author by a member of the iPS who must not have completed 40 years of age at the time of publication of the paper.

RULES:

  1. For a paper to be considered for the award, it shall be necessary for the author to submit the reprints of the papers to the Chairperson, Awards Committee by a date determined by the council of the IPS. The first author shall also intimate to the Chairperson, Awards Committee his membership status in the society. For the PPA-II the principal author must enclose with his paper the certificate of his age as recorded in the school leaving certificate or equivalent records.
  2. To be eligible for the award, the paper, in addition to clause mentioned above, the applicant must fulfill each of the following criteria:
    (a) It must be a research paper based on work done in India.
    (b) The principal author and at least 50% of all authors must be members of the IPS at the time of publication of the paper, but, for PPA I award the Principal author must be a Life Fellow of IPS.
  3. A panel of judges shall rate the papers. The papers securing the highest total marks (out of 100) shall win the award, subject to ratification by the award committee and the Executive Council of the Society. In case of a tie, the concerned papers shall be declared the joint winners. To win an award not less than 50% of the full marks must be obtained by a paper. The manuscripts will be assessed as per guidelines laid down under the following headings:
    (a) Topic, title, its relevance and methodology 20 marks
    b) Survey of literature, references, bibliography 20 marks
    (c) Presentation of results and discussion 20 marks
    (d) Conclusions and how far they are substantiated by the study 20 marks
    (e) Clarity, lucidity, precision of language and overall elegance of the paper 20 marks
  4. All the authors of the award winning paper, shall be considered to have won the award and shall be issued the certificate and awarded the award money. The money will be handed over to the principal author(s) for distribution among the co-authors.
  5. All papers received for the awards, fulfilling the above, mentioned criteria will be eligible for competing for that year's awards.
  6. None of the authors or co-authors shall be eligible to judge either of the two PPA awards.
  7. All papers published in a professional journal or book during the preceding two years shall be eligible to contest for the awards. The year will be calculated as July of one year to June of the following year. For example, to compete for the award of 1988, the paper must have been published at any time between July 1985 and June 1987.
  8. No more than two papers where a particular member appears as an author or co-author may be submitted for either award in a year.

The Bombay Psychiatric Society Silver Jubilee Year Award

This award has been instituted out of an endowment received from the Bombay Psychiatric Society to commemorate its Silver Jubilee Year, with a view to encourage research and stimulate presentation of research papers at the Zonal Conferences. The best paper presented at the scientific sessions of each zonal conference of the Indian Psychiatric Society of a particular year will be eligible to compete for this award at the annual conference of the Indian Psychiatry Society to be held immediately following the zonal conference. These papers will be presented in a special session to be called the Bombay Psychiatric Society silver jubilee award session.

RULES

  1. For any paper to be considered for the award, it shall be necessary for the author to of the full paper to the Chairperson, Awards Committee, by a date determined by the council of the IPS. For the sake of uniformity of style the paper shall be prepared in accordance with the "instruction to contributors" published in the Indian Journal of Psychiatry. Abstract of the paper (not more than 200 words) shall be enclosed with the paper.
  2. To be eligible for the award, the paper must fulfill each of the following criteria:
    (a) It must be a research paper based on work done in India; it must not have been published in a scientific journal nor have been awarded any award of IPS.
    (b) The principal author and at least 50% of all authors must be members of the Indian Psychiatric Society of the same zone at the time of the conference.
  3. It shall be necessary for the author to submit to the Chairperson, Awards Committee, a letter from the Zonal President or Secretary certifying that his/her paper was adjudged the best paper at the respective zonal conference. This letter must be enclosed with the copies of the full paper.
  4. A panel of judges shall rate the papers. Out of the total marks i.e. 100%, 75% will be for preparation and compilation of paper and 25% for its presentation at conference. The paper securing the highest total marks (out of 100) shall win the award, subject to ratification by the award committee and the executive council of the society. In case of a tie the concerned papers will be declared the joint winners. To win an award not less than 50% of the full marks must be obtained by a paper. To be eligible for presentation, the written version of the paper must secure at least 40% of the full marks allotted for the written version (24 out of 60).
  5. All authors of the award winning paper shall be considered to have won the award and will be issued certificates and will be eligible fot the award money. The money will be handed over to the principal author for distribution among the co-authors.

Indian Psychiatric Society Young Psychiatrists ' Award

Eligibility Criteria:

  1. Must be a member of IPS at the time of applying for the award.
  2. Must be working in India at the time of applying and making the scientific presentation for the award.
  3. Must be less than 35 years of age by the last date of submitting the application.
  4. A candidate can win this award only once in lifetime.

Requirements:

  1. The applicant will be required to submit the curriculum vitae outlining the following information:
    • Qualifications, Present position and affiliations
    • Additional qualifications, if any
    • Publications in indexed and non indexed journals to be indicated separately with full citation (do not include publications which are published only as abstracts)
    • Books and book chapters
    • Details of conferences attended
    • Presentations in National and International Conferences
    • Awards received from scientific societies, academic institutes etc
    • Other research activities
  2. Contribution to service and development of psychiatry in India
  3. Contribution to Indian Psychiatric Society
  4. Any other achievements
  5. A structured abstract, not exceeding 250 words of a scientific presentation based on the original research carried out by the candidate
    How will the award be adjudicated?
    A panel of 3 judges will shortlist 3-5 candidates on the basis of information provided by the candidates. The short listed candidates will be required to make their presentation based on the submitted abstract during the National Conference. The presentation will be evaluated by another set of 3 judges.
    A candidate has to score at least 50% marks to win the award.

    Distribution of marks:
    • 50 marks for the curriculum vitae
    • 20 marks for the abstract submitted
    • 30 marks for the presentation:
    • 15 marks for scientific content including methodology, analysis, results and implications of the research
    • 10 marks for Clarity, style and compactness of presentation, use of audiovisual techniques
    • 5 marks for Response to points raised in discussion

KINDLY NOTE

  1. Presentation of selected awards will be by first author or any co-author who is a member of IPS and whose name is identified at the time of submission and not at the time of presentation.
  2. Incomplete papers/forms/declarations will not be considered for any award and will be rejected.
  3. Once submitted, manuscript will not be returned.
  4. Front page of manuscript should include title, authors name, place of work/ institution and corresponding address, including telephone, fax, and e-mail.
  5. The front page with all these information has to be submitted separately as a word document along with the manuscript
  6. Second page of paper may include only title of the papers so that anonymity can be maintained while reviewing the paper.
  7. he submissions are to be accompanied by a declaration duly signed by all the authors stating that there are no copyright violations in the content of the paper and that they have carefully read the rules and regulations of the awards and have fulfilled the requirements in its entirety. A scanned copy of this declaration has to be submitted along with the manuscript.
  8. Any attempt at plagiarism will be viewed seriously and will entail debarment from competing for future awards
  9. All submissions must be in the latest Microsoft Word format

LAST DATE FOR SUBMISSION OF AWARDS

For All Awards Except BPSS Award 30th September, 2018
For BPSS Award: November 30th, 2018

ALL AWARD PAPERS MUST BE SENT BEFORE THE LAST DATE

BY EMAIL TO:

Prof Raguram, Chairman Awards Committee at ipsawardscommittee@gmail.com

AND ONE HARD COPY TO: With all declarations by the authors

Dr Vinod Sinha
SR-7, Siddhartha Residencys
Lake Avenue,
Kanke Road
Jawahar Nagar
Ranchi
834008

SUBMISSIONS AFTER THE LAST DATE WILL NOT BE ENTERTAINED!